This declaration is a standard banking industry tool: it lets the institution formally document the alleged fraud before starting its own recovery process with the bank that paid the cheque.
In what situations is it requested?
- a cheque stolen and cashed by another person;
- a forged endorsement signature;
- a cheque never received, but which the institution has a record of cashing;
- fraud discovered during a bank reconciliation.
What should the declaration contain?
- the declarant's identity and their connection to the cheque (intended payee);
- details of the cheque concerned (number, amount, date, institution);
- a statement confirming the declarant did not sign or authorize the endorsement;
- a statement of truthfulness.
Is a police report also required?
Depending on the financial institution, a police report may be required in addition to the sworn declaration, particularly for large amounts. Check the exact requirements of your institution.
Can it be sworn online?
Yes, when the document and situation are eligible for remote oath commissioning, by videoconference.
Online oath commissioning in Québec: how does it work?
Assermentation Express
Assermentation Express is not a financial institution and does not investigate the alleged fraud. This service is limited to receiving the oath or solemn affirmation on a document already prepared.