The issuer (employer, insurer, organization, individual) sets its own procedure and sometimes a waiting period: ask it first what it requires before drafting your declaration.
In what situations is it requested?
- a pay, refund or benefit cheque never received;
- a cheque lost or stolen in the mail;
- a payment whose cashing is not attributable to you;
- a request to reissue or stop a payment.
What should the declaration contain?
- your identity and that of the issuer;
- the amount, date and number of the payment or cheque, if known;
- a statement that you neither received, cashed nor endorsed it;
- the steps already taken (contact with the issuer, your bank);
- a statement of truthfulness.
What if someone else cashed the cheque?
If a third party cashed the cheque by forging your signature, it is rather a fraudulent endorsement, a case covered in a separate article.
Declaration of fraudulent cheque endorsement
Can it be sworn online?
Yes, when the document and situation are eligible for remote oath commissioning, by videoconference.
Online oath commissioning in Québec: how does it work?
Assermentation Express
Assermentation Express is not the issuer of the payment or a financial institution and can neither trace nor reissue a payment. This service is limited to receiving the oath or solemn affirmation on a document already prepared.