The exact content of the declaration is often imposed by the recipient (contracting authority, organization, tribunal): use its form if it provides one rather than drafting your own.
In what situations is it requested?
- bidding on a public or private call for tenders;
- appointment to a board of directors or a committee;
- an expert or consultant engagement;
- taking part in a selection or evaluation process.
What should the declaration contain?
- the declarant's identity and role;
- a description of the contract, file or position concerned;
- a statement that no conflict of interest, real or apparent, exists to their knowledge;
- a commitment to report any later change, if the recipient requires it;
- a statement of truthfulness.
How does this relate to sole proprietorships?
A self-employed person or sole proprietor who bids may be asked to provide this declaration in addition to those confirming their business status.
Can it be sworn online?
Yes, when the document and situation are eligible for remote oath commissioning, by videoconference.
Online oath commissioning in Québec: how does it work?
Assermentation Express
Assermentation Express is neither a contracting authority nor a legal adviser and does not assess whether a conflict of interest exists. This service is limited to receiving the oath or solemn affirmation on a document already prepared.